Collaboration:
Real-Time Access. Controlled Distribution. Seamless Teamwork.
FileAgo enables organizations to work collaboratively — both internally and externally — through a secure, permission-based environment. Teams can access, co-author, and collaborate on documents in real time without relying on insecure tools or external platforms.
With FileAgo, users can distribute files and folders to colleagues within the organization using two methods:
Send a Copy: Duplicate a file or folder and make it available to another user or group, allowing them to access it independently.
Collaborative Access: Grant direct access to the original resource for collaborative work. Permissions such as read, write, download, and delete can be configured per user or group.
Admins or resource owners can set expiry dates, ensuring that access is revoked automatically after a defined period. This maintains control over how long internal users can work on or view a file.
Only users with appropriate permissions are allowed to enable internal access for collaboration, maintaining a secure and accountable workflow.
For working with clients, vendors, or external stakeholders, FileAgo supports secure external access — allowing specific files or folders to be made available via encrypted links sent directly to email IDs.
Key features of external access include:
Password Protection – Add an extra layer of security to each external link
Validity Period – Set time-based expiration for external access.
Download Control – Enable or restrict the ability to download the content.
One-Time View/Download – Automatically expire the link after a single access or download.
Watermarked Online Preview – All externally accessed content opens in Collabora Online, embedded with a dynamic watermark for security and accountability
External access can only be enabled by users who have been granted the rights to do so — ensuring that sensitive documents do not leave the organization without oversight.
FileAgo’s integration with Collabora Online and Microsoft O365 enables seamless real-time editing, commenting, and version tracking — all within the browser. Multiple users can work on the same document simultaneously, eliminating the need to download or email files back and forth.
Whether it’s internal teams co-authoring a proposal or external clients reviewing a contract, everyone works together in one environment — with full control and real-time updates.
Real-time collaboration is available for:
Word documents
Validity Period – Set time-based expiration for external access.
Excel spreadsheets
Presentations
Every action within the collaborative process — from who accessed a document, to what changes were made, and when — is recorded in FileAgo’s comprehensive audit logs. Combined with strict access controls and configurable permissions, FileAgo ensures that collaboration is always secure, transparent, and compliant.
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